Project management templates are crucial files for project managers when managing a project especially in a corporate organization, because, project management templates provide an organized framework for managing a project and organizing project information. What are project management templates? What are the benefits of project management templates? Are there examples of project management templates? We will answer all these questions about project management templates within this article.
Project Management Templates
Project management templates keep information about the plan and history of the project. A project can come with a multitude of documents. Especially in corporate companies, these documents must be managed, controlled and archived. To ensure coherent project management across the organization, project managers can rely on project management templates, which show project managers what data to keep in which format. In other cases, each project manager keeps project data on his or her own, meaning that, there is no structured data sharing within the organization.
Project management templates include documents like project initiation document, project risk plan, risk register, communications management document etc.
Project management templates do not ease the project management for project management only. Project management templates keep critical information about projects and when needed, project handover can be completed easily with the information kept properly in project management templates. Therefore, Project Management Offices (PMO) of an organization is responsible for the preparation of project management templates in an organization. These templates are published by PMO, and project managers must use these project management templates when they are managing projects.
Now, let’s see some sample project management templates.
Project Management Templates Example
As you already know, project management is applied among different industries and it is an inter-disciplinary concept. Although project management concepts propose project documents and plans that need to be prepared to manage a project, they do not provide project management templates and sample documents for these documents.
Because, each industry and even each company in same industry need different project templates. However, common structure of the project management templates, columns, or minimum data that needs to be present in these project management templates are similar.
Method123 is a company providing project management templates for companies since 2000. Since their establishment, their project management templates have been used over 45,000 customers in more than 200 countries. Their major corporate customers include Apple, Oracle, BP, Intel, Nike, Siemens, Dell and many more.
Method123 has over 50 project management templates in its kit. Starting from initiation, they have project management templates for each project management process group till closure: initiation, planning, executing, monitoring & controlling and closing.
Besides the project management templates, their kit includes a 18 pages project management guidebook which describes how to follow, manage and control a project from initiation to closure.
Now, let's go over some project management templates that Method123 provides.
Project Management Templates Sample #1: Project Charter
Project charter describes the high level scopes, high level risks and high level information about a project. In one sentence, project charter is the identity card of a project in an organization.
Project Charter template of Method123 project management templates include following headings:
1- EXECUTIVE SUMMARY
2- PROJECT DEFINITION
3 PROJECT ORGANIZATION
4 PROJECT PLAN
4.2 OVERALL PLAN
4.3 RESOURCE PLAN
4.4 FINANCIAL PLAN
4.5 QUALITY PLAN
4.6 COMPLETION CRITERIA
5 PROJECT CONSIDERATIONS
Under each section, they provide a sample input on how template should be filled in with your project information. For instance, for the deliverables section under the project charter project management template, they provide the following information.
With these sample information, you need to complete your project charter in your projects.
Project Management Templates Sample #2: Risk Register
Risk Register of a project lists the possible risks that can occur in a project and their impact when they occurred. Therefore, risk register is an important document for a project manager to monitor the risks, take risk response actions when a risk occurs and minimize the impact of risks in a project.
Risk register project management template of Method123 includes major columns that should be in a risk register.
As you see, there are 15 columns in risk register template and these columns contain detailed information about a risk in a project.
For instance, "likelihood rating" of a risk shows the probability of a risk to happen in a project. Method123 proposes 5 levels for this field from very low to very high. Similarly, "impact rating" of a risk shows the effect of a risk in the project when it occurred. Same 5 levels from very low to very high is recommended by Method123 for this field as well.
Columns to the left should who will take action when this risk occurred and what sort of actions need to be taken respectively.
Note that, these templates can be customized based on your needs for your organization or for your projects respectively.
Project Management Templates Free Download
Method123 provides a subset of its project management templates for free from the following link: Download Free Project Management Templates
You can take a look at this free templates and evaluate whether they will fit in your and your company's expectations. Then, you can contact with Method123 for complete project management templates kit.
10% Discount on Project Management Templates
Method123 provides a 10% discount for Master of Project Academy visitors when they apply or contact with following code: qyBc4
You can apply this code during checkout in the "Coupon Code" section.
Should you have any questions, please do not hesitate to contact us at [email protected]
Typically, we respond in 24 hours.
Follow us to get latest news about IT & Business World and Certification Exams
Did you see our FREE courses?
Did you take a look at our Certification Courses?
Do you want to earn money just by sharing this article? Learn How