Project management templates are crucial files for project managers when managing a project especially in a corporate organization, because, project management templates provide an organized framework for managing a project and organizing project information. What are project management templates? What are the benefits of project management templates? Are there examples of project management templates? We will answer all these questions about project management templates within this article.
Project Management Templates
Project management templates keep information about the plan and history of the project. A project can come with a multitude of documents. Especially in corporate companies, these documents must be managed, controlled and archived. To ensure coherent project management across the organization, project managers can rely on project management templates, which show project managers what data to keep in which format. In other cases, each project manager keeps project data on his or her own, meaning that, there is no structured data sharing within the organization.
Project management templates include documents like project initiation document, project risk plan, risk register, communications management document etc.
Project management templates do not ease the project management for project management only. Project management templates keep critical information about projects and when needed, project handover can be completed easily with the information kept properly in project management templates. Therefore, Project Management Offices (PMO) of an organization is responsible for the preparation of project management templates in an organization. These templates are published by PMO, and project managers must use these project management templates when they are managing projects.
Now, let’s see some sample project management templates.
Project Management Templates Example
As you already know, project management is applied among different industries and it is an inter-disciplinary concept. Although project management concepts propose project documents and plans that need to be prepared to manage a project, they do not provide project management templates and sample documents for these documents.
Because, each industry and even each company in same industry need different project templates. However, common structure of the project management templates, columns, or minimum data that needs to be present in these project management templates are similar.
You can see 50 project management templates in this kit. Starting from initiation, they have project management templates for each project management process group till closure: initiation, planning, executing, monitoring & controlling and closing.
Project Management Templates Sample #1: Project Charter
Project charter describes the high level scopes, high level risks and high level information about a project. In one sentence, project charter is the identity card of a project in an organization.
Project Charter Project Management Template headings:
1- EXECUTIVE SUMMARY
2- PROJECT DEFINITION
3 PROJECT ORGANIZATION
4 PROJECT PLAN
4.2 OVERALL PLAN
4.3 RESOURCE PLAN
4.4 FINANCIAL PLAN
4.5 QUALITY PLAN
4.6 COMPLETION CRITERIA
5 PROJECT CONSIDERATIONS
Under each section, they provide a sample input on how template should be filled in with your project information. For instance, for the deliverables section under the project charter project management template, they provide the following information.
With these sample information, you need to complete your project charter in your projects.
Project Management Templates Sample #2: Risk Register
Risk Register of a project lists the possible risks that can occur in a project and their impact when they occurred. Therefore, risk register is an important document for a project manager to monitor the risks, take risk response actions when a risk occurs and minimize the impact ofrisks in a project.
Risk register project management template includes major columns that should be in a risk register
For instance, "likelihood rating" of a risk shows the probability of a risk to happen in a project. Our project management templates proposes 5 levels for this field from very low to very high. Similarly, "impact rating" of a risk shows the effect of a risk in the project when it occurred. Same 5 levels from very low to very high is recommended by Master of Project Academy for this field as well.
Columns to the left should who will take action when this risk occurred and what sort of actions need to be taken respectively.
Note that, these templates can be customized based on your needs for your organization or for your projects respectively.
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