Projects can be considered as a ‘processes’ in general. They have a beginning, an end and between these two different dates, there is a ‘process’ going on. Organizational process of project management has several process assets. What assets are considered as organizational process assets? What is the meaning of organizational process assets? Why the organizational process assets are important for project management and the whole company?
In this article, we will go through the organizational process of project management and also see what are the organizational process assets are.
What is the definition of organizational process assets in project management?
The PMBOK® Guide defines the organizational process assets as plans, processes, policies, procedures and knowledge bases. All of these organizational process assets are specific to the performing organization. Because these organizational process assets are the outcomes of this particular organization’s previous practices. So we can say that the organizational process assets will vary from one organization to another.
Let’s go over these organizational process assets of project management a little bit more in detail. All these organizational process assets mentioned above have one main common aspect: they are lessons learned from the past. In other words, while the company is engaged in various projects it gains more organizational process assets during these times. Another type of organizational process asset is the company’s history itself.
Organizational process assets include the documentation, therefore, it acts as the archive or repository of the company. For instance, project plan template, security policies, procurement procedures and company knowledge base are all categorized as organizational process assets.
What are the benefits of organizational process assets in project management?
Since we have stated that organizational process assets consist of what the company has acquired over the time, they are very valuable especially in the planning of a project. Many documents, policies or procedures are under organizational process assets. So they are used as input to most planning processes. For instance, if the company is trying to initiate a new project which is very similar to a project they finished in past, looking to lessons learned documentation of past project will bring lots of insights during the planning of a new project.
Another case that illustrates how organizational process assets can be beneficial and time-saving for the company is the case of a recruitment of a new employee. If everything that he or she will be responsible are well documented, it will be really easy for this new team member to start working quickly and effectively. “What should the employee do if their computer is lost?” is another question related to information security policy, so it’s also an organizational process asset. If the company has a document for this particular case, everyone would know what to do and this situation will be dealt without major problems.
What are the other general benefits of organizational process assets?
The corporate knowledge base is used for storing and retrieving information from this knowledge base when needed. This corporate knowledge base includes lots of useful information not only about the projects but also about many other topics such as how to get a work visa for a new country, how to fix a defect in a software, tips on making more efficient meetings etc.
So for a company, the organizational process assets are not only critical for project management, but also for its general management.
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